Job Title: Administrative Assistant II
Job ID:    R25-10
Location:    Rockefeller College
Full/Part Time:     Full time

The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to an Administrative Assistant II position located in Albany, NY. 

DESCRIPTION OF DUTIES:

The Administrative Assistant II assists with day-to-day functions related to workforce training programs.  Duties include, but are not limited to:

·   Enter and process class offerings in the learning management system; maintain registrations and attendance data and assist with project reporting.
·   Arrange travel and process reimbursements for staff and program training participants.
·   Obtain quotes and process purchase requisitions for supplies, equipment, venues, print orders, and other project related needs.
·   Assist with preparation of training materials; facilitate material distribution including shipping to training sites and other locations as needed.
·   Answer phones, respond to inquiries, and assist training participants.
·   Other duties as assigned to meet project deliverables.

MINIMUM QUALIFICATIONS:

1.       High school diploma and 4 years of office experience, 2 years of which must be general administrative support experience in an office setting OR an Associate degree or higher from a college or university accredited by a USDOE, or an internationally recognized accrediting organization and 2 years of general administrative support experience in an office setting.
2.       Experience providing customer service.
3.       Excellent communication skills (interpersonal, written and verbal).
4.       Strong organizational skills.
5.       Experience with Microsoft Office (Outlook, Word, PowerPoint, Access, Excel, and SharePoint) and the ability to format documents of a complex nature.
6.       Ability to manage, prioritize and complete numerous tasks within established deadlines, with strong attention to detail.
7.       Ability to work independently and also as part of a team.
8.       Ability to sit for several hours and lift/carry up to 20 lbs.
9.       Ability to occasionally travel on project business to NYS locations, including to areas not served by public transportation.
10.    Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
11.    Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

PREFERRED QUALIFICATIONS:
1.       Bilingual - English/Spanish.
2.       Experience processing supply orders and purchase requisitions.
3.       Experience making travel arrangements and processing reimbursement requests.

COMPENSATION: Salary is expected to be between $40,000 and $42,168 (annual).
SPECIAL NOTE: Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany

FLSA: Non-Exempt

BENEFITS:  The Research Foundation for The State University of New York, offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. . Please see the RF Benefits Flyer for more information.

HOW TO APPLY:
Persons interested in the above position should submit a resume, three work-related references, along with a cover letter.

This position is not eligible for visa sponsorship.

To apply go to  http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=186155
Applicants may also visit our website at www.pdp.albany.edu for more information.

CLOSING DATE: Review of applications will begin immediately and continue until the position is filled. 

EQUAL EMPLOYMENT OPPORTUNITY: As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex,  (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.