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Senior Administrative Assistant

Tuesday, December 13, 2022 11:44 AM | Anonymous

Job Title:  Senior Administrative Assistant
Job ID:    R22-70
Location:    Rockefeller College
Full/Part Time:     Full time

The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill a Senior Administrative Assistant position within PDP’s Department of Computer Training Services in Albany, NY.

Under direction of the Department Manager or designee, the position assists with day-to-day functions related to systems training deliverables and provides administrative, project, and logistical support for New York State (NYS) proprietary and non-proprietary system training programs and staff. Duties include but are not limited to: Perform administrative/secretarial functions and provide project and logistical support for designated education and training programs, teams, and staff (i.e., course registration and implementation activities, file and supply management, scanning, copying, and maintaining confidentiality); provide exceptional customer service, including answering phones/emails, responding to inquiries, and corresponding with staff, trainees, project sponsors, and vendors; using Microsoft Office, Microsoft SharePoint, Adobe Acrobat Pro DC, and maintain/update databases and course registration/learning management systems; prepare/process purchase requisitions and work agreements with vendors, as well as monitoring and reconciling expenditures; preparing, formatting, proofreading, editing, and assembling training materials, correspondence, reports, and proposals in required document templates.

1)    Current Research Foundation for SUNY, University at Albany, or SUNY employee.
2)    High school diploma and five years of office and general administrative support experience.
3)    Excellent communication (interpersonal, written, and oral), customer service, and telephone skills.
4)    Strong team and customer orientation with demonstrated commitment to excellence in customer service.
5)    Exceptional organizational skills with strict attention to detail.
6)    Demonstrated ability to effectively prioritize, manage, and complete numerous tasks within established deadlines, work under pressure, and take initiative to complete work.
7)    Demonstrated ability to maintain confidentiality, including information and documents of a sensitive nature.
8)    Demonstrated proficiencies using Adobe Acrobat Pro DC and Microsoft products (Outlook, Word, Excel, Access, PowerPoint, Edge, SharePoint).
9)    Demonstrated proficiencies with preparing emails and working with reports and other documents.
10)    Demonstrated ability to work independently under supervision as well as part of a team.
11)    Applicants must address in their applications their abilities to work with a culturally diverse population.
12)    Ability to lift and carry up to 40 lbs.

1)    Knowledge of Research Foundation for SUNY policies and procedures relating to purchasing and travel.
2)    Post-secondary education and additional work experience in the field of administrative support.
3)    Experience working in an adult education and/or training setting.
4)    Proficiencies in using learning management systems and setting up distance learning courses in WebEx.

COMPENSATION: Salary is expected to be $45,000 - $47,797 annually, commensurate with experience.

FLSA: Non-Exempt

BENEFITS:  The Research Foundation for The State University of New York, offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application.
To apply go to  http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=156506
Applicants may also visit our website at www.pdp.albany.edu for more information.

CLOSING DATE: Review of applications will begin immediately and continue until the position is filled. 

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex,  (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

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